Meeting Management
Welcome to the Meeting Management course. You are on your first project and you have to organize and manage the project kick-off meeting. What do you do first? Do you create the agenda or the invitation list? How do you run a meeting? What preparation do you need? All of these are valid and real questions you, as the meeting manager, must address. There is no doubt about it, meetings require skill and technique in order for the meeting to achieve its purpose. Disorganized and poorly managed meetings waste time and hurt your credibility as a meeting manager. Consistently leaving a poor impression with the attendees will haunt you, if left unchecked. This training course is designed to give you the basic tools you will need to initiate and manage your meetings. You will learn planning and leadership techniques that will give you the confidence to run an engaging meeting that will leave a positive and lasting impression.
INTRODUCTION
Module 1
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Planning and Preparing (I)
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Identifying the Participants
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Choosing the Time and Place
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Creating the Agenda
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Knowledge Check
Module 2
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Planning and Preparing (II)
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Gathering Materials
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Sending Invitations
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Making Logistical Arrangements
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Knowledge Check
Module 3
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Setting up the Meeting Space
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The Basic Essentials
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The Extra Touches
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Choosing a Physical Arrangement
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Knowledge Check
Module 4
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Electronic Options
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Overview of Choices Available
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Things to Consider
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Making a Final Decision
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Knowledge Check
Module 5
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Meeting Roles and Responsibilities
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The Chairperson
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The Minute-taker
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The Attendees
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Variations for Large and Small Meetings
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Knowledge Check
Module 6
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Chairing a Meeting (I)
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Getting Off on the Right Foot
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The Role of the Agenda
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Using a Parking Lot
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Knowledge Check
Module 7
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Chairing a Meeting (II)
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Keeping the Meeting on Track
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Dealing With Overtime
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Holding Participants Accountable
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Knowledge Check
Module 8
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Dealing With Disruptions
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Running In and Out
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Cell Phone Ringing
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Off on a Tangent
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Personality Conflict
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Knowledge Check
Module 9
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Taking Minutes
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What Are Minutes?
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What Do I Record?
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A Take-Home Template
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Knowledge Check
Module 10
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Making the Most of Your Meeting
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The 50 Minute Meeting
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Using Games
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Giving Prizes
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Simple Magic
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Knowledge Check
